Managing your rental
What property management costs in Ontario: flat fees, percentage rates and other charges, worked out at CMHC average rents, with a fee calculator.
By the Tenant.ca teamUpdated 7 min read
Compare a percentage-of-rent quote with a flat monthly fee over twelve months. The flat fee starts at Tenant.ca’s published price for condos and apartments ($98 a month); houses start at $148. The starting values are an illustration, not a quote for your property.
Over 12 months the flat fee is $1,224 lower than the percentage fee, before HST.
Monthly rent × percentage × 12; flat monthly fee × 12. Results are before HST and rounded to whole dollars. They cover the recurring management fee only and exclude tenant placement, repairs, contractor work and the property’s operating costs. A fee is only comparable when both quotes cover the same responsibilities, so compare the written scope as well as the price.
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See what Tenant.ca’s management fee covers →Ontario property managers charge for ongoing management in one of two main ways: a flat monthly fee for each unit, or a percentage of the monthly rent, sometimes with a monthly minimum. A percentage fee rises with the rent; a flat fee does not. Finding a new tenant, lease renewals and repairs are often charged separately, so compare the cost of a full year rather than the headline rate.
Tenant.ca publishes its prices: management is $98 per month plus HST for a condo or apartment unit and from $148 per month plus HST for a house, whatever the rent, with custom pricing for portfolios. Placing a new tenant is one month's rent plus HST, charged once. The first 60 days of a management agreement are a trial period.
Managers call them fees, rates, charges or pricing, but every quote comes down to the same parts. Compare them in dollars for a full year at your own rent.
A useful management quote starts with what you own, whether it is occupied and what you want someone else to handle. A single condo, a house and a multi-unit portfolio can have different maintenance needs and reporting requirements. Compare the same responsibilities before comparing a flat fee with a percentage of rent.
For a condo, distinguish management of your rented unit and tenancy from management of the condominium corporation or common areas. The Tenant.ca starting fee below is for the owner's rental unit, not building-wide condominium management.
Tenant.ca's published monthly management prices start at $98 plus HST for condos and apartments, and $148 plus HST for houses. Multi-unit portfolios receive custom pricing. Management is available in Toronto, the GTA and thirteen more Ontario communities, subject to the property's needs and confirmed service coverage.
Property management fees are usually charged in one of three ways: a flat monthly fee per unit, a percentage of the monthly rent, or a monthly minimum combined with a percentage. On top of the management fee, many managers charge separately for finding a tenant, lease renewals, inspections, setting up the account or a markup on contractor invoices.
A percentage fee rises with the rent, and a flat fee stays the same whatever the rent. Check whether a percentage applies to rent due or only to rent actually collected. To compare quotes fairly, convert each one to dollars for a full year at your actual rent, then add every separate charge. The calculator on this page does the first step for you.
Ongoing management covers the work after a property is occupied. Tenant placement covers finding and preparing a new tenancy. At Tenant.ca, standalone placement is priced at one month's rent plus HST and includes pricing, marketing, enquiries, showings, screening and lease preparation. Confirm how placement will be quoted if you also choose management.
An advertised monthly management fee is not the entire cost of owning a rental. Repairs, property operating expenses and separately requested services should be identified in the written scope. Ask what requires approval, who pays suppliers, when fees are charged and whether any administrative charges apply.
To see what a percentage quote means in dollars, apply it to a typical rent. These are CMHC's October 2025 average rents for a two-bedroom, with an example rate of 8%: the rate is an illustration, not a quote from any manager, and the calculator on this page works out any rate against your own rent. At each of these rents, Tenant.ca's fee for a condo or apartment stays $98 a month plus HST.
At Tenant.ca every unit gets the same management work for its monthly fee. Repairs themselves are paid as itemized estimates you approve before the work starts, except emergencies, and your owner portal shows each rent payment and each request.
At the published starting price, twelve months of condo management is $98 × 12 = $1,176 before HST. House management is $148 × 12 = $1,776 before HST. These examples exclude placement, repairs and other operating costs; they are not a property-specific quote.
If you need placement for a property renting at an illustrative $2,500 a month, the one-month placement fee is $2,500 before HST. That rent is an example, not an estimate of your property's value. Keep recurring management and one-time leasing on separate lines when comparing quotes.
Clear responsibilities matter as much as the headline price. Use the assessment conversation to establish the following before committing.
The Canada Revenue Agency lists management and administration fees among the rental expenses you can deduct on Form T776, alongside interest, repairs, insurance and property tax. This is general information, not tax advice: an accountant can apply the rules to your own return.
Share the location, property type, number of units, current occupancy, expected availability and immediate issues you want help with. If another manager is involved, explain the intended handover date and any outstanding work. The team can then confirm coverage and scope before quoting for your situation.
